Career Opportunities - Admin Assistant Level I


  • The Level I Administrative Assistant is an entry level, hourly opportunity and candidates will have a background with some telephone skills, experience interacting with customers, strong computers skills and the ability to perform office administrative tasks in a fast paced and modern office environment. This is a great opportunity to work in a professional environment for a company that  utilizes the latest in office technology while learning great office and customer service skills! Success in this position may result in promotion to a more advanced opportunity within the company.

        

Summary of essential job functions:

  • The Level I Administrative Assistant  will be responsible for ensuring client satisfaction while providing administrative support to management team.  Ideal candidates will have some background in handling administrative tasks for a small to mid-sized company while managing a multi line telephone system.
  • Answer, screen, monitor and transfer inbound telephone calls using a state-of-the art telephone system with visual voice messaging.
  • Receive and direct visitors and customers
  • Clerical duties include photocopying, scanning and mailing
  • Preparation of outbound mailings including using mail merge software, postage machine and networked copier/printer
  • Maintain electronic filing system in a completely paperless environment including the ability to combine PDF and other documents
  • Respond to customer inquiries, directing them to the appropriate channel resource or web based tool
  • Communicate with customers and vendors by e-mail and telephone
  • Schedule and coordinate appointments
  • Open, sort and distribute incoming correspondence
  • Participate in company training as required.

Minimum Requirements:

  • Minimum 2 years consecutive experience with the same employer in a similar capacity preferred preferred.
  • Native ability in both oral and written English.  Spanish is a plus.
  • Experience providing customer service and/or  administrative support for a small or mid-sized company. Experience
  • Strong computer skills, specifically Microsoft  Excel and Word
  • Strong computer skills using Microsoft Outlook including tasks, calendar and email.
  • Strong Internet related skills and ability to navigate websites with ease
  • Creative thinking skills - brings fresh perspective & new ideas
  • Detail oriented, organized
  • Must be able to work independently and follow up on tasks, especially those with deadlines without micro-management
  • Must be punctual with work schedule and commitments to staff and customers
  • Highly motivated with a track record of success

Other Requirements

  • Applicant must submit to a criminal background check and have no felony convictions.

Travel

  • None
Work Schedule
  • 8:30 a.m. to 5:30 p.m. M-F unless additional hours requested for training or for end of year community functions

Compensation

  • $ 11.00 per hour plus incentive bonuses


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